Executive Assistant | Remote Role, Project Coordination & Strategic Admin Support
The Opportunity
As an Executive Assistant, you are more than a scheduler—you are the strategic partner who keeps a fast-paced executive moving forward. From managing high-level board meetings to coordinating with architects, engineers, and city partners on major projects, you will play a critical role in supporting leadership at the highest level. This is a mission-driven, remote-first role for a proactive professional who thrives on precision and high-stakes organization.
What Your Days Will Look Like
Strategic Calendar Management: Own the executive’s schedule, resolving conflicts and using tools like Calendly or Doodle to ensure peak productivity.
Board & Meeting Support: Prepare materials for bi-monthly board meetings, manage logistics, and handle all attendee communications and follow-ups.
Complex Project Coordination: Serve as the central point of contact for diverse teams (engineers, scientists, consultants), tracking timelines and deliverables without constant oversight.
Communications Triage: Monitor high-volume inboxes, summarize key messages, and draft professional responses to keep internal and external communication fluid.
Operations & Systems: Maintain CRM records (EveryAction), update SOPs, and suggest workflow improvements to enhance team efficiency.
Specialized Support: Assist with basic financial planning/budget reviews and conduct national-level research to provide actionable insights for leadership.
Who Will Thrive
The High-Level Generalist: You have deep experience in executive support or project coordination and feel at home working with C-suite stakeholders.
The Tech-Savvy Organizer: You are an expert in Google Workspace, Slack, Zoom, and modern project management platforms.
The Proactive Problem-Solver: You don't just wait for instructions; you anticipate needs, track details that others miss, and "manage up" to keep leadership focused.
The Professional Communicator: You possess the poise and clarity required to interface with city partners, external consultants, and internal marketing teams.
Technical Requirements
Primary System: Intel Core i5 (or equivalent) with 8 GB RAM.
Backup System: Intel Core i3 with 4 GB RAM.
Internet: Primary connection of 25 Mbps + a dedicated backup internet device.
Peripherals: 720p HD webcam and a noise-canceling headset.
Power: A reliable backup power source (UPS/Power station).
Schedule: Full availability for U.S. business hours (EST/PST).
Why Midshifts?
Since 2019, we’ve been committed to helping global talent build real, lasting careers with U.S. and UK businesses. We don’t just connect you to a job; we provide a managed experience where you are truly part of the team.
Competitive Compensation: Fair, on-time pay via a trusted partnership.
Comprehensive Benefits: Including prepaid HMO coverage and professional development tools.
Remote-First Culture: Work from home for a mission-driven client that respects your expertise and time.
Career Growth: We prioritize retention and your long-term professional journey.
Security Reminder: Midshifts never requests payment for employment. All official communication is conducted via @midshifts.com email addresses.
